Four to ten events at once, galas, launches, high-end private parties. Manyloom holds the run-of-show, vendors, budget and the whole committee in one workspace, then turns the highest-stakes 45 minutes into a phone camera and a live headcount.
Every event spawns the same pile: one sheet for the budget, another for vendors, a third for the guest list; a Drive folder of contracts and COIs nobody can find at 6pm; a run-of-show on version 13; group texts about call times. And when the doors open, a printed alphabetized list, two interns with highlighters, and no idea how many people are actually in the room.
Every guest gets a QR. On the night your staff scan with a phone camera; walk-ins are found by name in a tap. No printed list, no highlighters.
Watch arrived-of-total climb in real time, so you know the exact moment to hold the doors or start the program. Re-scans never double-count.
Hand the check-in crew a link that scans for this one event and nothing else. No login, no access to your workspace, and you revoke it when the shift ends.
One purpose-built door, replacing a printed list, two interns, and a separate per-event check-in service.
Everything an event needs, in one calm place, with Loomy turning a kickoff-call braindump into the task list, budget lines and goals.
Galas, launches and private parties in stacks by client or season, every phase visible at once.
A board with real dependencies (headcount before floor plan, floor plan before linens) and jobs split across producer, coordinator and freelancers.
Doors, cocktails, program, dinner, speeches, plus load-in and strike, as a schedule with the master doc and venue rules beside it.
Say “vendor tracker with call times and COI status” or “dietary sheet keyed to the seating chart” and get the working table, wired to your data.
Signed vendor contracts, certificates of insurance, floor plans and permits in files, findable on the night, not buried in a Drive.
“Which October galas are still missing COIs?” “Total rentals across the three fall galas?” One answer, with the sources it used.
A gala is co-produced by a volunteer board; a launch has a five-person marketing team. Give each of them a free, branded portal scoped to their one event: the run-of-show, the tasks that are theirs to tick, the tables you shared, nothing else. They never see your other clients, never see your production board, and you stop being a PDF-export middleman fielding “can I see the latest timeline?” emails. Unlimited seats, because charging a 15-person committee per head is a dealbreaker.
Manyloom owns the production, the door and the live headcount. It does not send the invitations or collect RSVPs, keep doing that in Paperless Post, RSVPify or a form, then drop the confirmed list in. Invoicing and app sync are on the way, not here yet. We’d rather tell you now than on event night.